How to Manage Purchase Orders

What is a Purchase Order?

A Purchase Order (PO) is a document you send to a supplier to request goods or services — paper, ink, finishing materials, or outsourced work.

How to create a Purchase Order

1. Go to Data → Commercial → Purchase Orders
2. Click + New Purchase Order
3. Select the Supplier
4. Add Line Items — items, quantities, and unit costs
5. Set the Expected delivery date
6. Click Save as Draft, then Send to Supplier

Purchase Order statuses

Status	Description
Draft	Being prepared
Submitted	Sent to the supplier
Acknowledged	Supplier confirmed receipt of the PO
Partially Received	Some items arrived
Received	All items received
Disputed	A discrepancy is being resolved with the supplier
Cancelled	Withdrawn

Receiving goods

1. Open the Purchase Order
2. Click Record Receipt and enter quantities received
3. Save

Warehouse stock levels update automatically.